How to Install Microsoft Office 2016 on a Mac?

I’m ready to switch from Apple Pages to Microsoft Word and hear that Microsoft just released an entirely new and updated Office 2016. What’s the easy way to upgrade?

You’re correct that Microsoft has just released a completely new, completely redesigned version of its flagship product, Microsoft Office, for Mac systems. In fact, it’s a cross-platform release and is new for Windows systems too, along with iPad, Android and Windows tablet support and a completely different way of working with OneDrive, Microsoft’s cloud storage system (that competes with iCloud, Apple’s cloud storage system).

The entire Microsoft Office 2016 suite for Mac includes Excel, PowerPoint, OneNote, Word and Outlook, though it sounds like you might only be looking for the word processor piece of that (Microsoft Word). Unlike previous years when it was priced at almost $500 for the entire suite of programs, Microsoft’s apparently rethought its pricing strategy too and you can get everything for $150 in the Home & Student download edition through, for example, Amazon.com.

We were lucky here at AskDaveTaylor in that Microsoft sent us along a license key for testing and review purposes. That’s my disclosure too, in case you’re wondering.:-)

To get started with the download, you can log in to the Office 365 site after you’ve received your license key (either from Amazon, Microsoft.com, or from purchasing a license at the local retail store). It’ll look like this:

f you look closely, you’ll see that mine shows “PC/Mac Installs Used: 0”. This is a big deal, actually, because for the first time I can remember, Microsoft is using the same license for either platform. With this license, I get five installs, whether I want to use them on Macs, Windows systems, iPads, or my Windows Phone is up to me. Very nice improvement over the Mac license as completely separate from a Windows license.

To proceed, I’ll click “Install >”.

Look at that list of “Other Devices”. So impressive!

But let’s stay focused on the Mac side. You can see that since I am already on a MacBook Pro, it’s default selected “Office 2016 for Mac” as the version to install.

Sounds good! A click on “Install” and it’ll download the Office Installer:

downloading microsoft office 2016 installer for mac

I found this download to move pretty quickly, but depending on connectivity, it might take you a few minutes to get the entire package.

Once downloaded, the installer should pop right up and start:

office 2016 installer for mac

If you’ve used the Mac for any length of time, you’re already familiar with this process.

Let’s look at one thing, however: disk space required. That’s shown on a subsequent screen:

6gb of disk space required for installation

It’s slightly disappointing that there’s no way to pick and choose which of the Microsoft Office 2016 tools you want to install — in your case, perhaps just Word, in our case, everything but Outlook — but that’s something that can hopefully be tweaked after installation. Meanwhile, just notice the install takes up 6.78GB of space on your computer.

Before you start the install, then, make sure you have that much disk space!

A click on “Install”, a few additional clicks to accept a user license that you’re not going to read (we don’t!) and…

office installed!

Hurray! We’re done.

Well, almost.

Click “Close” and you’ll have Word 2016 launch, but with a few informational windows along the way, starting with this highlight of updated features and capabilities:

what's new in microsoft word 2016

Okay, sounds good!

Click on “Get started >” to proceed and Office actually starts up:

activate office 365

It really is smart to use this account because it makes it absolutely a no-brainer to have cloud-based backups of your documents, spreadsheets, presentations and related.

Once you’re signed in, there’s one more step:

pick your microsoft office 2016 interface scheme

I picked Colorful – it’s very nice! – and, finally, a click on “Continue >” and Microsoft Word 2016 finally launches.

Office 2016 installed. Mission accomplished.

And boy is the interface a much overdue facelift and improvement, as you can see in this peek at a column I’m writing for the local newspaper in Microsoft Word 2016:

microsoft word 2016 a part of office 2016 365 on mac os x

Huge props to Microsoft for a very, very well done upgrade. Office 2016 feels like a completely new and very Mac-friendly application suite that might just replace Pages, Numbers, Keynote and the rest of the Apple office suite on our Mac systems here in the office. Not to mention on our Windows systems!

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Dave Taylor
About Dave Taylor
Dave Taylor has been involved with the Internet since 1980 and is internationally known as an expert on both business and technology issues. Holder of an MSEd and MBA, author of twenty books and founder of four startups, he also runs a strategic marketing company and consults with firms seeking the best approach to working with weblogs and social networks. Dave is an award-winning speaker and frequent guest on radio and podcast programs. AskDaveTaylor.com http://www.intuitive.com/blog/

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